Oil & GasDownstream
Downstream Oil & Gas

Operations Support for Refining & Distribution.

IMTS extends resource support to downstream oil & gas companies: AP invoice indexing, alarm management, network monitoring, application implementation, and data integration.

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Core Downstream Services

AP

AP Invoice Indexing

Structured AP document processing & indexing

 AMS

Alarm Management

24/7 storage tank alarm triage & compliance

 NOC

Network Support

System monitoring and daily health checks

 AIS

App Implementation

Back-office application deployment & management

 DI

Data Integration

Data flow across downstream operational systems
5
Downstream service lines
24/7
NOC monitoring support
100%
Audit-ready records
QA
Every processing batch
Service 01: AP Invoice Indexing

AP Invoice
Indexing Support

IMTS accesses client desktop applications (Tokairo, KoFax, etc.) to index scanned AP invoices: extracting structured data, eliminating manual document search, and routing invoices for further processing based on status.

Captures: Vendor ID, Vendor Name, Invoice #, Invoice Date
Also captures: PO#, Invoice Amount, Invoice Status
Works within client systems: Tokairo, KoFax, and others
Invoice routed for processing based on status
Audit-ready traceability on every indexed record
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AP Indexing DashboardLive
99.4%
Indexing accuracy
0
Manual searches needed
Vendor A: March invoicesIndexed
Vendor B: AP batchReview
Vendor C: UtilitiesComplete
Pending indexing124 docs

Indexing Completion

96%
Service 02: AMS

Alarm Management
Services

Alarm triage and compliance reporting for storage tank monitoring: operated by VeederRoot Level 1 certified technicians covering US night shifts (14 hours) and full weekends (24 hours).

Monitors safety and proper functioning of storage tanks
All team members hold VeederRoot Level 1 certification
US night shift coverage: 14 hours per day
Full weekend coverage: 24 hours Saturday & Sunday
Eliminates manual monitoring: mitigates risk and reduces maintenance costs
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Alarm MonitorActive
VeederRoot
Level 1 certified team
98%
Response rate
Tank Level: Unit 4Normal
Pressure: Line BAcknowledged
Flow Rate: Station 2Normal
Temperature: Unit 7Escalated

Shift Coverage

Night (14h)
Active
24/7

Weekend coverage + US night shifts for storage tank monitoring

Service 03: Network Support (NOC)

Network Support
& NOC Monitoring

IMTS operates as an extension of client IT teams: running system monitoring and daily health checks across client network infrastructure such as the Fuel Quest network, with 24/7 availability and immediate escalation on failure.

Monitors ~40 scheduled jobs per day across the client network
Daily server health checks and VPN connectivity verification
Immediate alert to the client integration team on any job failure
24/7 availability: nights, weekends, and holiday coverage
Daily health-check summary reports delivered to client stakeholders
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NOC Monitor: Fuel Quest NetworkOnline
~40
Jobs monitored / day
24/7
Coverage availability
Job queue: overnight batchHealthy
VPN tunnel: primary linkConnected
Server heartbeat: app tierNormal
Failed job: FTP transfer 03:12Escalated

Daily Job Completion

98%
Service 04: App Implementation

Application
Implementation Support

End-to-end support for deploying and managing back-office applications: from environment configuration and user provisioning through UAT, go-live, and post-launch hypercare for platforms like Tokairo and KoFax.

Deployment support for Tokairo, KoFax, and similar back-office platforms
Environment configuration, user setup, and access provisioning
UAT coordination, test-case execution, and rollout validation
Post-go-live hypercare and ongoing application management
Runbooks, SOP documentation, and end-user training support
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Implementation TrackerOn Track
Tokairo / KoFax
Platform expertise
4
Rollout phases
01: Discovery & scopingComplete
02: Environment configurationComplete
03: UAT & validationIn Progress
04: Go-live & hypercareScheduled

Rollout Progress

72%
0

Open blockers: managed rollout with hypercare after every go-live

Service 05: Data Integration

Downstream
Data Integration

IMTS maps and manages data flow across downstream operational systems: keeping AP, alarm, network, and reporting platforms in sync with scheduled transfers, reconciliation, and QA on every integration batch.

Data flow mapping across downstream operational systems
Scheduled extract, transform & load between source and target platforms
Record-count reconciliation on every source-to-target transfer
Exception handling and re-processing of failed transfers
QA validation sign-off on every integration batch
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Integration PipelineSyncing
100%
Batches reconciled
0
Unresolved variances
AP system → ERP ledgerSynced
Alarm feed → compliance DBSynced
Job scheduler → reporting layerQueued
Failed transfer re-process1 pending

Nightly Sync Completion

99%
Why IMTS for Downstream

Operations Support Built for Refining & Distribution.

AP Invoice Indexing
Structured data extraction via Tokairo, KoFax, and other client systems: searchable, audit-ready, load-ready output.
Alarm Management (AMS)
VeederRoot Level 1 certified technicians monitoring storage tanks: 14-hour US night shifts and full 24-hour weekend coverage.
Network Support (NOC)
~40 jobs monitored daily: server health, VPN connectivity, and integration alerts for downstream client networks.
App Implementation Support
Deployment, configuration, UAT, and post-go-live hypercare for back-office platforms like Tokairo and KoFax.
Data Integration
Data flow mapping, scheduled transfers, and record-count reconciliation across downstream operational systems.
5
Service lines
24/7
NOC support
QA
Every batch
Downstream Service Coverage
AP Invoice Indexing Support Active
Alarm Management (AMS) Active
Network Support (NOC) Active
Application Implementation Support Active
Data Integration Active
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Scale Your Downstream Operations.

Talk to IMTS about POD matching, AP indexing, alarm management, and the full range of downstream support services.

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